Minutes of meeting held on Wednesday 3^rd March 2010

Present: Mr S Christie (Chairman); Mrs M Sutherland (Sec); Mrs E Miller (treasurer);             Mr M Pirie.

In attendance: Cllr J Sharp; Pam McKerron AHO; Miss Debbie Anderson Community Warden.

Apologies: Cllr J Divers; Cllr G Leadbitter; Mrs I Younnie; Ms F Shaw; Mrs J Allan; Mr F Steele.

Item 1.       Welcome   Prior to the start of the meeting Liz brought to our attention the sad news that Mrs Carson, the wife of our former Chairperson Alex, had passed away. Our thoughts are with Alex and his family at this sad time.

After a brief moment, Steven thanked everyone for coming and the apologies were read out.

Item 2.        Minutes of previous meeting    The Minutes were read and taken as a true record.

Proposed:  Liz Miller            Seconded: Steven Christie

Item 3.            Matters arising from Minutes  

·         Litter   Mike asked about the next litter group meeting, there was no fixed date for the next meeting. There was also a discussion about fining pupils aged over 16.

·         Dog Fouling  The Community Warden stated this was a huge problem throughout the whole of Elgin.

 Item 4.           Treasurers Report.

The bank balance to date is £334.20 plus raffle money of £ 54.28. The total is £388.49, there is a cheque outstanding for £100 made out to Cedarwood bringing the in hand total to £288.48. Additionally there was a Thank You card received from Cedarwood, the books were made available for inspection at any time.

Item 5.              Annual Budget

The Forum decided that this year the budget should be spent on the provision of Grit Bins, and the remainder on moss removal. Following discussion on costings and sitings it was decided that Moira would write to Sandy Ritchie, Roads Dept, Academy St, Elgin.

The Rothes members would hold an independent meeting to discuss their budget.

Item 6.             Housing Officers Report

Pam stated that moss removal is usually identified via Planned Maintenance and has already highlighted this. Pam will take this forward but will find out if it is on the Planned Maintenance for the future.

Transport requirements for the Rothes members were discussed and Moira will source a price for a taxi and find out if it can be invoiced to us.

Item 7.            Correspondence

·         TPAS & TIS – Invites to passed events. Dates for the Inverness venue are awaited.

·         Thank You note from Cedarwood for the donation of £100.

Item 8.             Constitution Update

Steven read out the amended Constitution emphasising the changes. The changes had been amended in red on the document. This would be finalised and signed in due course.

Item 9.                Councillors Corner    There was nothing to report.

Item 10.              AOCB

·         It was mentioned that the Repairs Response Form was not clear. Could works be more clearly identified alongside the works numbers. Should more than one repair be carried out at a property at the same time this would make them more identifiable.

·         Information required for the Website Newsletter.

Item 11.               Date of next meeting

The next meeting will be held on Wednesday 7^th April at 7.15pm in Cedarwood, Edgar Road, Elgin. Please note that this will incorporate an EGM to adopt the amended Constitution.