MINUTES OF MEETING HELD ON 6^TH MAY 2009

Present:                       Mr. S Christie (Chair); Mrs. M Sutherland (Secretary); Mrs. E Miller (Treasurer);

                                    Mr. M Pirie; Ms F Shaw; Mr. F Steele; Mrs. I Younnie

In Attendance:            Cllr G Leadbitter; Ms Pam McKerron (Area Housing Officer)

Apologies:                   Cllr J Divers; Cllr J Sharp; Cllr P Paul; Mrs. C Hay; Mrs. J Allan

Item 1.                        Welcome.        Steven thanked everyone for attending.

Item 2.                        Minutes of Previous Meeting    The Minutes of the previous meeting were read and taken as a true record.

                        Proposed:        Liz Miller                    Seconded:  Isabel Younnie    

Item 3             Matters Arising from Previous Minutes.     There were no matters arising.

Item 4             Area Housing Officer’s Report.     Pam informed us that the kitchen contract was through for Mossend Place and should start approximately June 09.

Item 5.                        Treasurer’s Report.     The Bank balance to date is £598.56p and Raffle of £44.47p. Total of £645.33p. There are still two cheques to come off totaling £79.01p which makes £574.24p in hand. Statements were passed to all present and the books can be viewed at any time.

Steven added that at the last Core Group meeting it was discussed and voted in that the Secretary gets paid £100 for Broadband or Dial Up £50 payable from the last AGM. There will be an Amendment to the Constitution in due course.

Item 6             Rothes Issues.                       

a.         Rothes Wish List 

i.            Masonry paint for the outside of properties in Spey Street. Pam stated that this comes under Planned Maintenance. This will be added to the wish list.

ii.         Benches for Forsyth Avenue/Green Street

iii.        There is a broken bench in the play park.

iv.        Cobblestones at the top of Land Street to be removed.

b.         Pam asked the Rothes members what they thought was their highest priority and they agreed on the benches at Forsyth Avenue/Green Street. Pam suggested that prices be obtained for that and also the cobblestones.

c.         Steven asked if there was anything back on the Car Park and Pam stated nothing as yet.

d.         Fran asked about the recent publicity on showers and did it mean that houses are getting showers? Steven stated that the shower programme has increased as people are requesting showers. The amount tenants are being asked to pay is nominal considering that the cost includes plumbing, tiling, installation etc.

e.         Air Source Heating.   A few properties in Rothes have received Air Source Heating and it is felt that there are several Health and Safety issues regarding the placement of the fan. The height of the fan is of concern in that it is too low off the ground. It is felt that there could be child safety issues as a toddler could easily bump into it. This item has previously been highlighted but continues to be a problem. Steven suggested that he could perhaps highlight this at the next Housing Sub Committee.

f.          The Rothes members informed the Forum that the public toilets are being pulled down as part of the flood alleviation scheme but are they being replaced?? It was stated that these toilets are frequently used and that that there are no other public facilities in Rothes at all. Cllr Leadbitter stated that he could speak to Cllr Paul                                     Action - Cllr Leadbitter

Item 7             Bilbohall Issues.

a.         Tree Roots.      There is no update regarding the tree roots in Brinuth Place, Longwood Walk and Glenlossie Drive (behind the post box). There is also a prominent tree root in Heldon Place approximately across from No 14. Moira stated that Christine had informed her that she had tripped over the tree roots in Brinuth Place one night.

b.         Street Signs.    It was noted that some signs require to be looked at. The one at Ben Rinnes Walk in is the wrong place and the sign for Coleburn Court is on the wrong side. Several signs also need repositioned. It was suggested that additional signs were needed for Ben Rinnes Walk as that street was “split”. Pam stated that this would be the Road Dept.

Item 8.               Correspondence.   

a.         TIS - 20^th Anniversary Annual Conference 20/21 June in Clydebank. Cost is £220 for day delegates and £250 for staying over.

b.         TIS - AGM 20^th June. Nomination for vacancies

c.         Fund raising seminar - past

d.         TPAS - New Housing Bill for Scotland

Item 9             AOCB.      

a.         Mossend Place - It was noted that the new layby is rutting at the joints between the original and new surfaces and needs attention.

b.         Forum 10^th Anniversary - it was suggested that the Forum mark this in some form or other and we could also obtain publicity at the same time.

Item 10.          Date of Next Meeting.           The next meeting will be held on Wednesday 3^rd June 2009 at 7.30pm in Cedarwood, Edgar Road, Elgin.   Apologies were received in advance from Frances Shaw.

Raffle - Liz and Steven