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MINUTES OF MEETING HELD ON 5th AUGUST 2009
Present: Mr S Christie (Chair); Mrs M Sutherland (Secretary); Mrs E Miller (Treasurer); Mr M Pirie; Mr F Steele; Mrs I Younnie; Mrs C Hay In Attendance: Cllr Leadbitter; Cllr Sharp; Cllr Paul; Ms Debbie Anderson, Community Warden; Apologies: Cllr J Divers; Ms P McKerron, AHO; Mrs J Allan; Ms F Shaw Item 1. Welcome. Steven thanked everyone for attending and introductions were made to Ms Debbie Anderson our new Community Warden. Apologies were read out. Item 2. Minutes of Previous Meeting. The Minutes of the previous meeting were read and taken as a true record. Proposed: Mr Fred Steele Seconded: Mrs Elizabeth Miller Item 3. Matters Arising from Previous Minutes. a. Tree Roots. Steven stated that he had received a phone call from the Estate Co-ordinator informing him that some tree roots will be repaired by the contractor and the remainder by Housing. Christine added that since the last meeting a branch on one of the trees was overhanging so low it was causing an obstruction on the pavement. b. Rothes Issues. Cllr Paul explained that the Rothes public toilets are definitely being replaced.
c. Kitchen Contracts. Cllr Paul asked when the kitchen contracts were due to start. Steven stated that it was currently being costed and would not begin until after the trades. Item 4. Area Housing Officer’s Report. Pam is on holiday but a phone call was received from the Housing Office asking if there was anything we needed. Item 5.
Item 6. Bilbohall Issues. a. Environmental Grants. Steven stated that this was an issue that affected both Bilbohall and Rothes. All projects need to be identified before the end of August or we will lose the allocated budget. It is a case of use it or lose it. Projects can be identified earlier and highlighted. Steven read out the guidelines regarding what the budget can be spent on in accordance with Housing Revenue Account funding. Additionally he will check with the AHO that the Rothes funding has been used up. b. Mossend Place Corner. Discussion took place regarding the allocation of a disabled parking space. Both Steven and Liz had had a resident come to their door asking why he had not been allocated a disabled space. If the forum agreed to have one marked out in that area then does it set a precedent? Cllr Leadbitter informed us that regulations state that it would be for any blue badge holder and would not be a dedicated space purely for the use of that person. The Roads Department have the final say but the person in question must be a blue badge holder. Liz drew our attention to the fact that residents are double parking in this area at weekends and creating a hazard on the corner. Cllr Leadbitter said he will investigate. Item 7.
Rothes Issues. a. Air Source Heating. Early indications are that the energy savings on this type of heating is quite good. Tenants like it but the main complaint is the position of the fans/vents to the rear of the properties. b. Walkabout. Liz stated that she intends to take photos of the areas that have been improved before the Tenants Conference. c. Bottle Recycling. Cllr Paul informed us that businesses are filling up the bottle bank and she is requesting that they do not do this.
Item 8.
Correspondence. a. MVSO - A document was received for comment regarding the proposed amalgamation of MVSO with Voluntary Sector Partnership in Moray. The funding allocation is being changed and members have been asked for feedback. Steven read out the difference between the two and after discussion members were still unsure. b. Scottish Water - An e-mail has been received regarding the “white” water from taps last Saturday. This was due to a burst. Item 9. AOCB. a. Tenants Conference. This will be held on Thursday 17th September in Elgin Town Hall. Telecare the company who deal with alarms for the elderly have requested that they do a workshop. b. Tenth Anniversary. The Forum will shortly be 10 years old. Steven said he would speak to Gogs to see if the entertainment list had been updated and report for the next meeting.
Item 10. Date of Next Meeting. The next meeting will be held on Wednesday 2nd September 2009 at 7.30pm in Cedarwood, Edgar Road, Elgin. Apologies from Moira as she will be on holiday. Treasurer’s Report. The Bank balance to date is £477.59p plus raffle of £47.85p. Total is £524.44p. There is one cheque to come off for £24 making the in-hand total of £501.44p. Copies were passed around and the books are available for inspection any time. |