MINUTES OF MEETING HELD ON WEDNESDAY 7^th OCTOBER  2009

Present:         Mr S Christie (Chairman); Mrs M Sutherland (Sec); Mrs E Miller (Treasurer); Mr M Pirie

In Attendance:   Cllr Divers; Cllr Sharp;Ms P McKerron (Area Housing Officer)

Apologies: Cllr Leadbitter; Mrs C Hay; Ms F Shaw; Mrs J Allan; Mr F Steele; Mrs I Younnie

Item    1.         Welcome.                  Steven thanked everyone for attending and apologies were read out..

Item 2.            Minutes of Previous Meeting – 2^nd September 2009

The Minutes of the previous meeting were read and taken as a true record.

Proposed:      Elizabeth Miller                    Seconded:  Steven Christie

Item 3.            Matters Arising from Previouis Meeting.

Mossend Place corner.       This is still ongoing, residents are still double parking and photos were passed around confirming this. The general opinion is that it is illegal parking and should be reported to the Police.

Springfield Shops.   The wall beside the Springfield shops has been vandalised again. Cllr Divers stated that he has spoken to Building Control and handed Steven all relevant correspondence.          Action – Steven Christie

Air Source Heating – Rothes Area.    Steven has written a letter regarding the height of the external units installed and requesting the Risk Assessments. A reply had been received stating that the units had been situated in the best possible position for pipes, drainage and maintenance purposes. However, individuals can write and request the placement of wire covers.

Liz stated that due to circumstances she had not been able to get to Rothes to take photos yet.

Parking – Land Street, Rothes.     This issue is now solved as the land is currently up for sale.

Tenants Conference.                      This year’s conference was well received and 72 people attended.

Out of Hours Service.          Pam stated that charges will only apply if MC have been called out and it is found to be the tenant’s fault.

Item 4.            Housing Officers Report.            

Removal of cobbles - Rothes.  Pam stated that she is awaiting confirmation from Colin regarding this.

Tree Roots.    Moira stated that the tree roots have been cut back and the pavement re-tarred.

Item 5.            Correspondence.  

MVSO – Autumn Newsletter. Steven has been elected back onto the Board as Director of Finance.

Northern Lights Regional Network. – Conference Report received and news letter.

Item 6.`           Treasurer’s Report.                      

The Bank balance to date stands at £453.67p. The raffle money is £50.41p. This makes a total of £504.08p. A cheque for £10 has still to come off making a total of £494.08p. Statements were passed around and books were available for inspection.

Item 7.            Website.        Following the sad loss of Charles French, Steven has now taken over the maintenance and running of the website.

Item 8.            AGM – 2009. The Forum Annual General Meeting will be held on Wednesday 2^nd December 2009 at 7.30pm in Cedarwood, Edgar Road, Elgin. A Guest Speaker will be arranged.

Item 9.            Forum Anniversary.                       The Forum 10^th Anniversary will be held on Friday November 6^th in the Seaforth Club. There will be a buffet and disco by Andy Layton-James. Partners will be welcome. Moira will notify previous members.

Item 10.          AOCB.           There was no AOCB matters.

Item 11.          Date of Next Meeting.        The next meeting will be held on Wednesday 4^th November 2009 at 7.30pm in Cedarwood, Edgar Road, Elgin.

Note:  Arrangements for the Raffle was not discussed, however, Michael has since volunteered to donate for the November meeting.